Using Shiftrio as an employee

Join with a code

If the link didn’t open, you can type the invite code.

1. 1After signing in, choose I’m an employee.
2. 2Tap Join with a code.
3. 3Type the code your manager gave you and tap Submit. Pasting the whole invite link works too.

Tip · To join a second branch later: Profile → Join another branch.

Your next shift and this week

• The card at the top shows your current or next shift, its department and how long until it starts or ends.
• It also shows who works the shift with you (With you:) and your manager’s note.
• This week lists your shifts day by day. On the right: your total hours, and your estimated pay if your manager entered your hourly wage.
• This month shows this month’s shifts, overtime and estimated pay.
• Tap a shift to see its date, time, department and note.

Start and Finish (time clock)

If your workplace uses the time clock, a Time clock card appears on Home an hour before your shift.

1. 1When you start work, tap Start. The card shows the time you started.
2. 2When your shift is over, tap Finish. The card shows your real start, finish and hours.

Tip · The time comes from the server, not your phone. If you forget Finish, the shift is closed at its planned end and marked end taken from the plan; your manager corrects it if needed.

Take an open shift

When your manager opens an empty shift to the team, you get a notification and the shift shows on Home under Open shifts.

1. 1Tap I’ll take it on a shift that suits you.
2. 2When you see The shift is yours., it’s on your schedule.

Tip · The first to tap gets it. You can’t take it if you have another shift at that time, you’re on leave that day, or it belongs to another department.

Announcements

Your manager’s announcements appear on Home as an Announcement card.

1. 1Tap Got it once you’ve read it.
2. 2Every announcement is kept under Profile → Announcements.

Tip · Opening an announcement marks it as read; your manager sees who read it.

Who’s working today

1. 1Tap Scheduled today on Home. You see who is on today, and who is Not scheduled today.
2. 2Tap a person to reach them with Call or WhatsApp.

Tip · To keep your number private: Settings → Hide my number from coworkers.

The weekly schedule

The Schedule tab shows every published shift by department; yours carry the You tag.

• Swipe or use the arrows to change week; tap a day to open it.
• Weekly View shows the whole week in one table.
• Tap a coworker’s shift that hasn’t started yet to open the swap form with that shift already chosen.

Ask for time off

1. 1On Home, tap Request leave, then Request leave again on the My leave page.
2. 2Pick the Start and End dates. For a few hours, turn off All day and enter the times; hourly leave is a single day.
3. 3Add a reason if you like and tap Send request.

Tip · If you have shifts on those days, you’re warned but can still send it. You’re notified of the decision; if it’s rejected, the reason shows on your request.

Withdraw a leave request

Only requests that haven’t been decided can be withdrawn. Decided ones are listed by month.

1. 1On My leave, find the request under Pending.
2. 2Tap Withdraw.

Your annual leave

If your workplace tracks annual leave, Profile → Annual leave shows the days you have left and the date of your next entitlement.

• Entitlement follows the legal minimum in Turkey by length of service: 14 days up to 5 years, 20 days from 5 to 15 years, 26 days after 15 years.
• If Take from annual leave stays on when you ask for time off, the workplace’s working days are taken from your balance.
• If the row says Shows once your manager enters your start date, ask your manager to enter it.

Ask for a swap

1. 1On Home, tap Request a swap, then Request a swap again on the My swaps page.
2. 2Under Your shift pick the shift you give, under Coworker the person, under Their shift the shift you take.
3. 3Add a message if you like and tap Send request.

Tip · Your coworker answers first, then a manager approves. A shift that has started can’t be swapped, and a swap that would give you two shifts at once can’t be sent.

Answer a swap sent to you

Once you accept, the swap goes to a manager; the shifts change after approval. You can cancel a swap you started with Withdraw until a manager decides.

1. 1Tap the notification or open My swaps. The request shows Needs your reply.
2. 2Read what you give and what you take, then tap Accept or Reject.

Tell your manager when you can work

Your manager sees those days when scheduling, and auto-fill skips them. When your manager asks for availability, the notification opens this page.

1. 1Tap Availability on Home or in Profile.
2. 2Pick the week; switch the days you can’t work to Unavailable, with a note if you like.
3. 3Tap Save.

Tip · For something that repeats every week (say, school on Tuesday mornings), use Add Constraint to enter the days and times once.

Report overtime

Approved overtime and the overtime your manager added appear under Approved, with this month’s hours and amount.

1. 1Tap Profile → My overtime.
2. 2Tap Report overtime; enter the date, the shift if there was one, and the hours.
3. 3Tap Send request.

All your requests in one place

Profile → My requests lists your leave, swap and overtime requests together: pending first, decided ones by month. New request starts a new one from here too.

Notifications

The Notifications tab lists everything sent to you; tapping one opens the page it’s about.

• Swipe left to delete.
• Mark all as read clears the unread count.

Shift reminders

With Shift reminders on, you’re reminded at 20:00 the evening before and again at the time you picked.

1. 1Tap Profile → Notification settings.
2. 2Turn on the notifications you want and off the ones you don’t.
3. 3Under Reminder time, pick how long before a shift you’re reminded: 15 min, 30 min, 1 h or 2 h.