For managers
Everything you can do in Shiftrio, from setup to the month-end report, step by step with the app’s own screens. The owner can do it all; a branch manager can do everything except creating or deleting branches, company settings, the subscription and making managers.
01
The app has five tabs: Today, Schedule, Requests, Team and Business. The first setup takes a few minutes.
On first launch, a wizard asks about your team and shift times. You can Skip any step.
TipThe Getting started card on Today shows what’s left until your first plan is published: adding your team, planning the first week and publishing.
02
You can schedule people before they download the app.
TipYou can schedule them right away; they show as Waiting in the list. Their own invite lasts 30 days, and when they join, their shifts, wage and tags move to their account.
Tap a person in the list.
TipSave your changes with Save. The branch manager switch saves straight away.
03
Business → Branch settings. Departments save at once; everything else saves with Save at the bottom of the page.
TipEach department also creates a tag with the same name. Give that tag to your people and auto-fill schedules them in that department.
Under Weekly hours, enter Min hours and Max hours per person. A value set on the employee overrides these.
Save the times you use often under Shift Presets (for example 08:00–16:00). They appear as Saved times when you add a shift, and can draft an empty week for you. Swipe left to delete one.
Add rules such as “at least three people in the kitchen on Saturday” under Shift Rules with ＋.
TipA department that breaks a rule shows “N people short” on the schedule.
TipCreating and deleting branches and the company settings are for the owner only.
04
TipOne shift is created per person per day. Before saving, Shiftrio checks overlaps, leave, availability and branch hours; if something is off you see Before you save and can Save anyway.
The ⋮ (Week actions) menu at the top right has:
TipOn an empty week, the schedule offers Copy last week, Draft it from your shift hours and Auto-fill as shortcuts.
A template is the week’s recurring need: which department, what times, which days, how many people.
TipThe result tells you how many shifts were assigned and how many stayed open. Change the draft as you like before publishing.
Everyone with a shift gets one notification, and you see “N shifts published. M people notified.” You can then send the plan as an image to your WhatsApp group with Send to the group.
When you open a published shift with nobody on it, the people who fit are notified; the first to tap I’ll take it gets it, and you’re told.
The amount in the schedule header is the week’s estimated labour cost. Tap it for hours and cost per person.
Tap “N/M saw it” in the schedule header: it lists who among the people on published shifts has opened the plan, and when.
Days people can’t work show when you add shifts, and auto-fill skips them.
05
06
The Requests tab lists what’s pending by kind; the badge on the tab shows how many. Filter with All, Leave, Swap and Overtime; decided ones are under History.
TipA branch manager can’t decide their own leave; the owner approves it.
Leave you add is saved as approved, and the employee is notified.
07
Both are optional: turn on Time clock and Annual leave tracking under Business → Company → Features.
With the time clock on, employees tap Start and Finish on Home during their shifts. The time comes from the server, not their phone.
TipEmployees can start an hour before the shift and finish up to six hours after it ends. There is no location or QR check.
08
Everyone in the branch is notified and the announcement appears on their Home. Each one shows “N of M saw it”; tap it to see who.
09
Business → Overtime report shows total hours and amount, Monthly or Weekly. Tap a person to see their records; swipe a record left to delete it.
First turn on the Tip system in the Company settings and pick the method: Equal distribution or Proportional (by hours worked). Proportional uses the hours of the month’s published shifts.
Business → Statistics shows total hours, shift count and average shift length for this week, this month, all time or a range you pick, per person and per department. Export shares a CSV file.
10
Business → Subscription shows your plan and how many people you have. Plans differ only by team size: Free 10, Starter 25, Growth 100, Enterprise 1,000 people. You pay through the App Store or Google Play, monthly or yearly.
TipNew phone? Bring your subscription back with Restore purchases.
Business → Company changes the company name, business type, currency (TRY, USD, EUR, GBP) and Working Days, and turns tips, the time clock and annual leave on or off. Working days are used by auto-fill and the annual leave count.
Business → Notification settings picks which notifications you get.
Get Shiftrio
Free for up to 10 people, every feature on every plan. On iPhone and Android, in English and Turkish.
A page you can send to your team: Employee guide
Can’t find what you need? Write to us from Settings → Support in the app, or by email: support@shiftrio.com